Background Information
To change the working time for the entire
organization, people in your organization must perform two sets of steps, which
are:
·
The Project Server administrator must change the working schedule shown on the
enterprise Standard calendar in the Enterprise Global file.
·
All project managers must change the Default Start Time, Default End Time, and
Hours Per Day values as necessary in the Options dialog
for every enterprise project.
Example:
Suppose that your organization’s standard working schedule is a 7-hour workday
from 9:00 AM – Noon and 1:00 – 5:00 PM Monday through Friday.
Resolution for the Project
Server Administrator (Project Server 2002 and 2003)
To change the organization’s working time based on the
above example, the Project Server administrator should complete the following
steps to set the organization’s working schedule on the enterprise Standard
calendar:
1. Launch Microsoft
Project Professional and log into Project Server with administrator permissions.
2. Click Tools >
Enterprise Options > Open Enterprise Global.
3. Click Tools > Change
Working Time.
4. Select the Standard
calendar from the pick list at the top of the dialog.
5. Select the M through
F column headers at the top of the calendar grid.
6. Set your working
schedule to 9:00 AM - 12:00 PM and 1:00 PM - 5:00 PM.
7. Click the OK button.
8. Save and close the
Enterprise Global file.
9. Exit and then
relaunch Microsoft Project Professional.
Resolution for
the Project Server Administrator (Project Server 2007 only)
To change the organization’s working
time based on the above example, the Project Server administrator should
complete the following steps to set the organization’s working schedule on the
enterprise Standard calendar:
1. Log into Project Web Access
with administrator permissions.
2. Click Server Settings -
Enterprise Calendars.
3. Select the Standard calendar
and then click the Edit Calendar button.
The system launches Project
Professional 2007 and displays the Change Working Time dialog for the enterprise
Standard calendar.
4. Click the Work Weeks tab and
select the [Default] item on the first line of the Work Weeks data grid.
5. Click the Details button.
6. In the Details dialog, select
the Monday through Friday items in the Select Days list.
7. Set your working schedule to 9:00
AM - 12:00 PM and 1:00 PM - 5:00 PM.
8. Click the OK button to close
the Details dialog.
9. Click the OK button to close
the Change Working Time dialog.
Resolution for Each Project
Manager (Project Server 2002, 2003, and 2007)
After the Project Server administrator changes the
enterprise Standard calendar based on the example above,
all project managers in the organization must perform the following
steps in
every project they manage:
1. Open an enterprise
project from the Project Server database in Project Professional 2002, 2003, or
2007.
2. Click Tools -
Options.
3. Select the Calendar
tab.
4. Set the Default Start
Time value to 9:00 AM.
5. Set the Hours per day
value to 7.
6. Click the Set as
Default button.
7. Save and republish
the project, and then close the project.
8. Repeat steps #1-7 for
every project.
The project managers
must perform the preceding set of steps to "synch up" the schedule in
the enterprise Standard calendar with the Calendar options in each enterprise
project. If any project managers fail to perform the preceding set of steps,
they will potentially see a “weird” schedule and “weird” Durations in their
projects. Therefore, the preceding steps are an absolute requirement for every
project manager.
Best Practice:
To make sure that all future enterprise projects are set up correctly, the
Project Server administrator should also perform the preceding set of 8 steps in
each enterprise project template in the Project Server database.