Solution for the Project
Server Administrator
Project Server 2007 allows an organization to designate a
proxy, such as the secretary, to enter progress on behalf of resources in a
project. Before you can designate a proxy, the Project Server administrator must
confirm that the secretary is an existing resource in the Enterprise Resource
Pool. If not, add the secretary to the Enterprise Resource Pool. Assuming that
the secretary will be the proxy for resources on every task in every project,
the Project Server administrator must first do the following:
1. Navigate to
the Resource Center page in Project Web Access.
2. Select the
option checkbox for all of the resources for whom a proxy must enter progress.
3. Click the
Bulk Edit button.
4. On the Bulk
Edit page, click the Browse button for the Default Assignment Owner
field.
5. In the Pick
Resource dialog, double-click the name of the secretary.
6. Select the
Apply Change checkbox to the left of the Default Assignment Owner
field.
7. Click the
Save button.
Solution for Project Managers
The above set of changes will affect the selected resources
in all future projects; however, it will not affect any
current projects in the Project Server database. To change these
projects, each project manager must open every project that
he/she currently manages and complete the following steps in Project
Professional 2007:
1. Click Tools
- Build Team from Enterprise.
2. Add the
secretary to the project team and click the OK button.
NOTE: The secretary MUST be on the project
team in order to be a proxy for team members.
3. Click View -
Resource Usage.
4. Right click
on the column to the right of the Resource Name column and pick the
Insert Column item on the shortcut menu.
5. In the
Column Definition dialog, select the Assignment Owner field and click
the OK button.
6. For each
task assignment in which the secretary will serve as the proxy, select the
secretary in the Assignment Owner column.
Note: In step #6 above, you can use the
Fill Handle (like in Excel) to speed up the data entry.
7. When
finished, save and publish the project.