Background Information
Project Server 2007 allows the Project Server administrator
to set up a proxy, such as an administrative assistant, to enter task progress
on behalf of designated team members across all projects. If you do not need
this functionality for all projects, Project Server 2007 also allows individual
project managers to specify a proxy on a project-by-project basis. In either
situation, we refer to the proxy as the
Assignment Owner for tasks assigned to the designated team members.
Refer to the following FAQ for the steps needed to set up a
proxy to enter progress for team members:
Create a Proxy to Enter Task Progress for Team Members
After setting up a proxy to enter progress on behalf of team
members, Project Server 2007 displays the team members’ tasks on the My Tasks
page for the designated proxy. Because the proxy must report progress on behalf
of the designated team members, Project Server 2007 does not allow the Project
Server administrator to delete any user that is also an Assignment Manager for
at least one resource. Therefore, before you can delete a user, you must first
remove the user as an Assignment Owner, either globally or on a
project-by-project basis.
Solution
To determine if the resource in question is the Default
Assignment Owner for tasks assigned to specific resources across all projects
globally, you need to do the following:
1. Navigate to
the Resource Center in Project Web Access.
2. Click the
View pick list and select the All Resources view.
3. Click the
Settings menu button and select the Filter option.
4. In the
Filter pane, select the AutoFilter option checkbox.
5. In the
Resource Center data grid, scroll to the right until you can see the Default
Assignment Owner field.
6. In the
Default Assignment Owner field header, click the AutoFilter pick list button.
7. In the list
of names on the AutoFilter pick list, select the name of the user you want to
delete.
8. If you see
the user listed as the Default Assignment Owner for anyone other than
him/herself, select the option checkbox to the left of those resources.
9. Write down
the names of the resources for whom the user is the Default Assignment Owner.
If the user is only his/her own Default Assignment Owner,
you do not need to complete the remaining set of steps in this first section.
10. Click the
Edit Details button.
11. For each
resource you selected in step #8, select someone else as the Default Assignment
Owner (including the selected resource), and then click the Save and Continue
button or the Save button.
If step #8 above revealed the names of resources for whom
the user is the Default Assignment Owner, you need to determine in which
projects the resources are assigned to tasks. Complete the following steps in
the Resource Center:
1. Make sure
the option checkboxes are still selected for the resources from step #8.
2. Click the
View Assignments button.
Below each resource's name, you will see a list of projects
to which the resource is assigned.
3. Write down
the names of the projects to which each resource is assigned.
After completing the second set of steps, you will also need
to do the following steps as well:
1. Using the
list of projects you wrote down in step #3 in the second set of steps, open each
of these enterprise projects in the Project Server database.
2. Apply the
Resource Usage view.
3. Right click
on the Work column header and select the Insert Column item from the shortcut
menu.
4. Select the
Assignment Owner field and then click the OK button.
5. In the list
of resources shown in the Resource Usage, find the resources you located in step
#9 in the first set of steps.
6. Change the
Assignment Owner to someone other than the user (inlcuding the name of the
resource assigned to the task).
7. Save the
project and publish the latest schedule changes.
Completing all of the above steps completely removes the
user as an Assignment Owner, and now Project Server 2007 will allow you to
delete the user from the Project Server database.