Resolution
If your organization does not use Managed Time Periods
with Project Server 2003, you can use a custom Assignment view in Project Web
Access to determine which resources have not submitted actuals during the
current reporting period. To create this new custom view, the Project Server
administrator should do the following:
1. Log into
Project Web Access with administrator permissions
2. Click Admin –
Manage views
3. Click the Add
View button
4. Select the
Assignment option
5. Give the
custom view a name such as Timesheet Compliance
6. Add the
following fields to the Displayed fields list in the following order:
- Task Name
- Submitted On
- PM Accept?
- Status
- Project
- Resource Name
- Start
- Finish
7. Set the default sorting to
Sort by Resource Name and Then by to Project
8. Add this view
to the My Organization and My Projects categories
9. Click the Save
Changes button
After the Project Server administrator creates this
custom Assignment view, Project Managers (and others can apply the view by
completing the following steps:
1. Log into
Project Web Access
2. Click the
Resources menu
3. Click the View
resource assignments link in the sidepane on the left
4. Select the
Timesheet Compliance view from the Select a view drop-down list in the upper
right corner of the page
5. Select the
resources whose timesheets will be examined and then click the Apply button
6. In the
sidepane on the left, select the Timesheet format option and the Current
Assignments option
7. Click the View
options tab and select the "Show scheduled work" option
8. Click the Save
Link button and give the custom layout a name, such as Timesheet Compliance for
My Team Members
In the future, project managers can reapply this
custom view simply by clicking its link in the Saved Links section at the top of
the sidepane for the Resource Center page.
When a Project Manager examines this custom view, the
Submitted on, PM Accept?, and Status columns contain
the relevant information about timesheet compliance, and the timesheet itself
contains additional supporting information. Following is how the custom view
displays the relevant timesheet compliance information:
·
If a team member has submitted an update for the previous time
period and the project manager has updated the changes, the date they
submitted the update appears in the Submitted on column, "Accepted" appears in
the PM Accept column, and "No change since last update" appears in the Status
column.
·
If a team member has submitted an update but the project manager has not yet
approved the update, the date they submitted the update appears in the Submitted
on column and "Changes submitted" appears in the Status column.
·
If a team member saved the timesheet changes but has not submitted them to the
project manager yet, "NA" appears in the Submitted on column and "Changes not
yet submitted" appears in the Status column.
·
If a team member failed to enter progress during the current reporting period,
the timesheet grid will show Work scheduled during that time
period but will not show any Actual Work for a task.