Background Information
Microsoft created Team resources to allow project
managers to assign a team of resources to a task without actually naming the
resources. Before you can use Team resources, your Project Server administrator
must actually create one or more Team resources in the Enterprise Resource Pool
and indicate which resources are a part of the team
represented by each Team resource. To learn how to create a Team Resource, refer
to the following FAQ:
Create a Team Resource
After your Project Server administrator creates Team
resources in your organization’s Enterprise Resource Pool, you can add them to
your project team using Tools > Build Team from Enterprise. You can assign Team
resources to tasks using either the Task Entry view or the Assign Resources
dialog.
When you publish a project with a Team resource
assigned to tasks in the project, the Team tasks appear on the Team Tasks page
of each resource that is represented by the Team Resource. Team members can
access the Team Tasks page by clicking the Self-Assign Team Tasks button on the
My Tasks page. From there, the resource can select the tasks on which he/she
will work and then click the Assign Task to Me button. This action removes the
selected Team tasks from the Team Tasks page for all team members and moves the
selected Team tasks to the resource's My Tasks page, so that he/she can report
progress toward the selected Team tasks.
NOTE: The exception to the
information in the above paragraph is the behavior of Team tasks when a member
of the Project Managers group is a member of the team represented by the Team
resource. In the project manager's case, the Team tasks appear on the My Tasks
page of the project manager.
When a resource self-assigns a Team task from an
enterprise project, the system sends a Team Reassignment Request to the project
manager, who must approve the self-assignment. After approval, the system
replaces the Team resource with the self-assigned resource in the enterprise
project. When the team member submits a task update on a team task, and the PM
approves the update, the system shows the Actual Work hours for the
self-assigned resource in the enterprise project.